Eliminating Overwhelm – 8 Hacks to Help You Save Time
How do you handle life when there’s a mountain of things to do each day and none of it ever seems to get done? There are plenty of methods for getting control over your life – cleaning up, organizing tools, to-do lists, time management – but here are a few simple things you can do to save time as a business owner.
Limit Phone Calls
Do you need to pick up the phone so often? Limit your phone calls to only the times when it’s absolutely necessary. Do whatever you can through email and only use the phone when you really need to discuss it with someone. Sounds crazy right? But this can make all the difference. If your business does require a lot of communication over the phone, consider outsourcing your calls.
Respect Yours & Others Time
Keep meeting and discussions short, create a clear agenda with a time limit and then stick to it. Keep small talk to a minimum. When having an informal discussion, keep a goal in mind and focus on achieving that goal. Once achieved, wrap up the conversation.
Limit Email Time
Daily emails can seem endless. Set a time limit for how long you’ll spend on email during certain times of the day. For example, 30 minutes for morning emails, 15 minutes after lunch, and so on. Instead of reading the first message first, start with the most important and respond in order of priority.
Go Off the Grid
When you need to focus on a task without distraction, seal yourself up in your office and keep away the outside world. Let people know that you’re not to be bothered. This is also a good idea when you’re doing strategic planning or anything else that requires serious concentration.
Time Manage Your To-Do List
For each item on your daily to-do list, set a maximum time limit. This is the most time you can spare for the task. Set a timer as you begin each task. This prevents one item from taking too long and pushing others off your list. There are phone applications that can help with this hack. Be sure to check your app store out.
Run a Time Audit
A great way to start managing your time more efficiently is to conduct a time audit. This involves keeping a log of everything you do and how long it takes. You can do this for a few days or even a few weeks to see exactly how you’re spending your time. It’ll then be clear to you what you need to cut out or what needs to be outsourced.
Take care of yourself mentally and physically at work and during personal time. Get plenty of sleep, eat well, manage stress, and stick to regular routines. If you maintain your health in this way, you’ll stay more focused and work more efficiently.
Take many small breaks throughout the day to keep your focus. During these breaks, you may want to engage in some activity that’s just fun and relaxing.
Always look for parts of your day that you can trim, and you’ll find yourself working smarter with less stress.
You will notice the difference in the end.
Be sure to check out my other related blog posts!