During your team meetings, your main responsibility is to draw out ideas from your team members. The best way to do this is by asking questions, listening, and then providing whatever insights you can. The ultimate aim is to create a strategy to helps your team member solve their problems and yours.
There are many different things you can ask but here are 4 key questions that are essential during a team meeting.
The most important part of your meeting is checking in with your team member and seeing how they're coming along. What progress have they made toward their goal? How do they feel about what they've done since the last session, project, or assignment?
During each session, review your goals and the steps that need to be taken to get there. Ask them what they did toward that goal this week and how it went. Determine whether it succeeded or failed, and why. Then, what can you do about it?
Be sure to ask about their goals for the week and how this worked out for them.
"Where are you getting stuck?"
Focus your sessions on removing obstacles and solving problems. Ask this question to help the team member identify an obstruction or problem they're facing. Once it's identified, you can work together on ideas for solving the problem or discuss another route to take with similar results
Your ideas may or may not be the right ones. But the important thing is to have a tactic that you both think will work. Between now and the next meeting, your team member will put the idea into action, and then when you meet next time, you can evaluate its success.
Ask your team member what support or resources they need from you or others. In some cases, they may need something but not know exactly what it is. If this is the case, use the coaching session to try to draw it out. Ask them questions about how they're stuck and the answer will reveal itself.
If you're not sure, you can also make suggestions. This is where your expertise comes into play. You may have faced a problem similar to what they are facing, and you may have a resource or idea that can help them.
Wrap up each session by making sure that the team member knows what it is they need to do. Have them explain to you what they'll do between this session and the next to make sure that they're on the right track. Also, ask them if they have any lingering questions and remind them that they can contact you with questions or concerns at any time.
It's important to remember that your role is to draw out the key information from your team member during each session and listen to them, providing whatever support, feedback, and help you can.